Easy Guide to Sending Invoices Using PayPal

 

PayPal is more than just a platform for sending and receiving money—it’s also a powerful tool for freelancers, small business owners, and service providers who need to send professional invoices. Whether you’re billing a client for work completed or requesting payment for products sold, learning how to send an invoice on PayPal is essential for efficient and secure transactions.

In this complete guide, we walk you through everything you need to know about creating and sending PayPal invoices, along with tips on managing payments, transferring funds, and using PayPal for business and personal transactions.

 

How to Send Invoice on PayPal

Sending an invoice through PayPal is simple and professional. You can create, customize, and send invoices in just a few steps.

Step-by-Step Guide to Sending an Invoice:

1.      Log in to your PayPal account.

2.      Navigate to “Send & Request”.

3.      Click “Create an Invoice”.

4.      Choose to create a new invoice or use a template.

5.      Fill out invoice details:

o    Recipient's email address

o    Description of goods or services

o    Quantity, rate, and total

o    Due date (optional)

6.      Add notes, tax, shipping, and discounts if applicable.

7.      Click “Send” or choose to save as draft.

Once sent, the recipient gets an email with a secure PayPal link to complete payment.

 

Easy Guide to Sending Invoices Using PayPal

Whether you're a freelancer or small business, PayPal offers a fast and effective way to bill your clients.

·         No coding or third-party tools required

·         Automatically tracks invoices and payment status

·         Can be used via desktop or mobile app

Tip: Save templates if you frequently bill the same clients or offer repeat services.

 

How to Create and Send a PayPal Invoice Quickly

To create and send a PayPal invoice quickly, use the PayPal Invoice Tool:

On Desktop:

1.      Go to https://www.paypal.com/invoice/.

2.      Click Create Invoice.

3.      Input all necessary details.

4.      Add your logo or branding (optional).

5.      Hit “Send”.

On Mobile App:

1.      Open the PayPal app.

2.      Tap “More” > “Create an Invoice.”

3.      Enter the required fields.

4.      Preview and Send.

In-app invoices are just as customizable as the desktop version.

 

Sending Invoices through PayPal: Everything You Need to Know

·         Invoice Customization: Add your logo, business name, and detailed breakdowns.

·         Multiple Currencies: Bill in various currencies depending on your client’s country.

·         Track Status: View if the invoice has been viewed, paid, or is still pending.

·         Send Reminders: You can resend unpaid invoices or schedule reminders.

·         Recurring Billing: Use recurring invoices for subscription-based services.

Use invoice settings to automate taxes, late fees, and due dates.

 

How to Use PayPal to Send Professional Invoices

A PayPal invoice looks clean, professional, and contains everything a client needs to complete payment.

Key Professional Features:

·         Branding Tools: Add logo and business details.

·         Secure Payment Link: No manual bank transfers required.

·         Payment Methods: Accept PayPal balance, credit/debit card, or bank payments.

·         Invoice History: Keep digital records of every payment.

This is particularly beneficial for remote freelancers, consultants, eCommerce sellers, and service providers.

 

How to Pay Someone via PayPal

If you receive an invoice and want to pay someone via PayPal, follow these steps:

1.      Open the invoice link in your email or PayPal dashboard.

2.      Review the invoice details carefully.

3.      Click “Pay Now.”

4.      Choose your payment method:

o    PayPal balance

o    Linked bank account

o    Debit/credit card

5.      Confirm and submit payment.

The recipient will get an instant notification of the payment.

 

How to Transfer PayPal to Bank Account

Once you’ve received payment through an invoice, you may want to withdraw your PayPal funds to your bank account.

Steps:

1.      Go to “Wallet” in your PayPal account.

2.      Click on “Transfer Funds.”

3.      Choose “Transfer to your bank.”

4.      Select the amount and bank account.

5.      Click “Transfer.”

·         Standard Transfer: 1–3 business days, free.

·         Instant Transfer: Arrives within minutes, small fee applies.

 

How Do You Send Money by PayPal?

Besides invoices, you can directly send money using PayPal.

1.      Click “Send & Request”.

2.      Enter the recipient's email or mobile number.

3.      Choose “Sending to a friend” or “Paying for a service.”

4.      Enter the amount.

5.      Choose your payment method and click Send.

Direct sending is ideal for personal transfers, while invoices are better for business or official payments.

 

How Do You Pay Someone with PayPal?

To pay someone (after receiving an invoice or payment request):

·         Open the email or invoice link.

·         Review the service or product details.

·         Choose your preferred payment method.

·         Click “Pay” to complete the transaction.

You can also log into PayPal and view pending invoices under Activity > Invoices.

 

Conclusion

Using PayPal to send invoices is a powerful and professional way to manage payments in today’s digital economy. Whether you're a freelancer, small business, or consultant, PayPal gives you the tools to create customized invoices, track payments, and get paid fast. You can send invoices in multiple currencies, add business branding, and ensure secure payments—all in just a few clicks.

From sending money, paying someone, or transferring funds to your bank, PayPal covers all aspects of digital payments. Take advantage of its simplicity, speed, and global reach to run your business smoothly.

 

FAQs

1. Is it free to send invoices using PayPal?

Yes, sending invoices is free. However, when your customer pays, PayPal charges a transaction fee (around 2.9% + fixed fee depending on region).

2. Can I edit an invoice after sending it?

Yes, as long as the invoice is unpaid, you can edit it from the Activity > Invoices section.

3. What happens if my client doesn't pay the invoice?

You can send reminders or cancel the invoice. You may also escalate the issue using PayPal’s resolution center.

4. Can I send invoices in different currencies?

Yes, PayPal supports over 25 currencies, making it ideal for international business.

5. Is there a limit to how many invoices I can send?

There’s no set limit. You can send unlimited invoices, and even schedule recurring ones.

6. Can I receive payments without a business account?

Yes, personal accounts can receive payments via invoices, but business accounts offer more features like detailed reporting and branding.

7. How do I know when an invoice is paid?

PayPal will email you a notification once the invoice is paid, and it will update the status in your dashboard.

8. What types of payments are accepted via invoices?

Your client can pay using PayPal balance, credit/debit card, or bank account, depending on their region.